.gif){kind=small}
Educate Yourself
New File Layout Questions & Answers
REPORTING EARNINGS
Contract Pay:
Is the Contract Pay simply the total TRS eligible gross for a month, therefore includes appropriate supplements?
Yes, the TRS eligible gross should include any supplements.
Contract Pay:
Regarding 'Contract Pay', should that be the monthly salary or the annual salary?
Contract pay is the monthly salary.
IRS limits:
What is the 'IRS Limit' for TRS contributions?
The IRS limit is $205,000.
Leave without Pay:
How do we report leave without pay?
Report “leave without pay” by placing “04” in the “Payment Reason” field, then report “Contract Pay” as zero.
Reporting to TRS:
Which employees do we report to TRS?
Report only TRS eligible employees through the monthly transmission. See related link below.
|
Example |
Contract Pay |
Summer Pay |
TRS Earnable compensation |
Service Credit |
|
1) Terminating employee with less than half-time in last month. Paid $1000 regular earnings, $5000 accrued summer pay. |
Zero |
$5000 |
$5000 * 5% |
N |
|
An employee on leave without pay works less than half-time in a month and earns $500 |
Zero |
Zero |
Zero |
N |
Reporting Earnings:
Are we required to report earnings for all employees, although some are not TRS eligible? If so, which record fields are required?
NO, only TRS eligible members should be reported.
Retro active payments:
Is there a minimum % or $ change amount that is we don't have to report as retro or prior adjustment? Or do we have to explain for even a few dollars of change in their salary?
All increases should be reported with the appropriate payment reason. If the increase is for the current month you would report with the appropriate payment reason. If it is for prior months then it should be reported as a prior period adjustment for the appropriate posting month in the record with the appropriate payment reason.
Temporary Increases:
How do we track temporary increases in an employee's salary, i.e., Acting Director?
Payment reason code (08) was created for this purpose. The appropriate payment reason code should be sent each month for which the employee is receiving the temporary increase.
Prorated Summer Pay:
Regarding 'Prorated Summer Pay', can you give me an example of what this is referring to? Our county prorates all employee salaries by taking their annual salary and dividing by 12 which then becomes their monthly salary. What should we report as 'Prorated Summer Pay'?
When you take the annual salary, divide by 12, the “Prorated Summer Pay” is the salary paid during the summer in the months when the employee is not working. If a teacher teaches during the summer, enter that salary as summer employment pay.
EECON:
Should the pre-tax EECON field reflect the amount associated with that portion of the contract pay, prorated summary pay and summer employment pay reported on a single detail record?
Yes, it is the sum of all TRS earnable compensation.
